Membership Committee Meeting minutes 2019-09-24

Minutes of the Membership Committee meeting for 2019-Q4 filing.

  1. Call to order & Roll Call

The meeting took place on 2019-09-24.
Membership Committee Members present: Jona Azizaj, Gustavo Buzzatti Pacheco, Dennis Roczek, Ilmari Lauhakangas, Gabriele Ponzo

  1. BoD elections (just as a confirmation from previous in person meeting)
    Dates are decided (see last meeting’s minutes) but we need to find who’ll care about Helios voting.
    Gabriele will make some attempt with it, since he used it for LibreItalia

  2. K-J’s resignation
    Gabriele: i’d like to invite him to think about remaining…
    MC unanimously accepted K-J’s resignation and asked Ilmari to step in to replace the vacant position. Ilmari accepted.
    MC will (ask to) remove K-J from Telegram Group, Gerrit, mcm-db, IRC, Nextcloud group, Jitsi, ML… and update the Website and Wiki pages.

  3. DashBoard
    See shared MockUp
    Gustavo will share some proposal for updating our tooling (mcm-db) to nowadays

  4. Statistics of membership
    On MC Dashboard’s home page

  5. 10 years anniversary
    According to marketing programs, do we want to propose something in particular from MC?
    As soon as Italo will share the 60 events list, we should think about if and who attend them.
    Jona: if we’ll have funds, it would be great to give some gadget like anniversary t-shirt and/or postcard to everyone in our community.
    Gustavo: according to Italo’s speech we (MC) should try to prepare a list of oldest members
    Gabriele: I’d like to have a spreadsheet to order member lists by “duration” in TDF to have it ready in case we shouldn’t enough money for everyone.
    Gustavo: I’m gonna prepare it

  6. New Members

The Membership Committee has received Membership Applications since the last review of the Membership Rolls, has reviewed these Applications in light of the requirement as defined in the Statutes of The Document Foundation, and has decided that the status of Member of The Document Foundation will be granted to the following persons, for a period of 1 (one) year effective the first day of the fourth quarter of 2019:

Celia Palacios Gómez-Tagle
Renato Javier Barsotti
Ismael Fanlo Boj
Richard Palusaar
Jun Meguro
Petr Valach

Xiomara Céspedes Jiménez
Andras Timar

Approved by unanimous roll call vote.

  1. Membership Renewals

The Membership Committee has received Membership Renewal requests since the last review of the Membership Rolls. Memberships that are not renewed in a timely manner are deemed to have lapsed. The Membership Committee has reviewed these Renewal requests in light of the requirement as defined in the Statutes of The Document Foundation and decided that the following persons have their status of Member of The Document Foundation extended until the end of the third quarter of 2020.

Lothar K. Becker
Tulio Macedo
Christophe Cazin
Leo Moons
Vitorio Furusho
Stuart Swales
Stephan Bergmann
Arnaud Versini
Eike Rathke
Kees Kriek
Pierre-Yves Samyn
Gabor Kelemen
Zeki Bildirici
Diego Maniacco
Osvaldo Gervasi
Matteo Casalin
Gabriele Ponzo
Giordano Alborghetti
Paolo Pelloni
Dennis Roczek
Laurent Balland-Poirier
Ashod Nakashian
Henry Castro
Marco Cecchetti
Tiago Carrondo
Vasily Melenchuk
Modestas Rimkus
Mike Saunders
Aron Budea
Timur Gadžo
Anxhelo Lushka
Rob Westein
Jona Azizaj
Zdeněk Crhonek
Eric Ficheux
Silva Arapi
Jens Carl
Elisabetta Manuele
Philippe Hemmel
Dieter Praas
Rizal Muttaqin
Alexandre Arnaud
Rene Leyva
Behzat Yildirim

Approved by unanimous roll call vote.

9 Adjourning

All business being concluded, the meeting was closed on 2019-09-24.

Meeting minutes approved:

Gustavo Pacheco Keeper of the minutes
Gabriele Ponzo Chairman

Hello,

it seemed the date on the membership website (https://www.documentfoundation.org/governance/members/)
is again not in accordance with § 10 paragraph 2 sentence 1 of the statutes.

Kind regards,
Andreas

Hello,

Minutes of the Membership Committee meeting for 2019-Q4 filing.

1. Call to order & Roll Call

The meeting took place on 2019-09-24.
Membership Committee Members present: Jona Azizaj, Gustavo Buzzatti
Pacheco, Dennis Roczek, Ilmari Lauhakangas, Gabriele Ponzo

if there is no mistake in the board-discuss list mail archive, Ilmari
accepted the role as a member of the MC on 2019-09-25 at 10.09 AM. Thus
he was not a
member of the MC during the 2019-09-24.

Kind regards,
Andreas

Hi Andreas,

Hello,

it seemed the date on the membership website (https://www.documentfoundation.org/governance/members/)
is again not in accordance with § 10 paragraph 2 sentence 1 of the statutes.

Thanks for you feedback, it is now corrected.
Cheers
Sophie

Hello Andreas,

Andreas Mantke wrote:

if there is no mistake in the board-discuss list mail archive, Ilmari
accepted the role as a member of the MC on 2019-09-25 at 10.09 AM. Thus
he was not a
member of the MC during the 2019-09-24.

one could also argue that § 12 II states that deputies automatically replace members leaving the MC. Accepting the new role is a good habit, but in any case, none of this does changes the MC decision as per § 11 II.

Florian

Hi,

Florian Effenberger wrote:

Accepting the new role is a good habit, but in any case, none of this does changes the MC decision as per § 11 II.

small typo: It's § 10 II, of course.

Florian

Hello Florian,

Hello Andreas,

Andreas Mantke wrote:

if there is no mistake in the board-discuss list mail archive, Ilmari
accepted the role as a member of the MC on 2019-09-25 at 10.09 AM. Thus
he was not a
member of the MC during the 2019-09-24.

one could also argue that § 12 II states that deputies automatically
replace members leaving the MC. Accepting the new role is a good
habit, but in any case, none of this does changes the MC decision as
per § 11 II.

First: please decide for the way you want to go and be consequent. Don't
always try to change your rationale. If your new try would be correct,
why you are asking for accepting the role.

In my opinion the association law applies here (because there is no
special rule for foundations available, that is different from the rules
for associations and the statutes also provide no dedicated rule for
this). The membership in the MC is connected with duties. And there is
the rule that nobody could be obligated to do third parties duties. Thus
an acceptance of the role is necessary independent of the way this
acceptance would be declared (if the statutes or the law didn't ask for
a special form).

Thus it is not only a good habit, but necessary.

Kind regards,
Andreas

Hi Sophie,

Hi Andreas,

Hello,

it seemed the date on the membership website (https://www.documentfoundation.org/governance/members/)
is again not in accordance with § 10 paragraph 2 sentence 1 of the statutes.

Thanks for you feedback, it is now corrected.
Cheers
Sophie

thanks for your work!

Cheers,
Andreas